General Ledger Supervisor

Overall Job Summary

The General Ledger Supervisor will play an important role in the department of finance and accounting services of Healthpoint. Ensure that the financial control framework is implemented in accordance with standard guideline as advised by the Financial Controller.

 

The primary area of responsibility will be reviewing and maintaining books of accounts in Oracle, performing regular reconciliations of key General Ledger accounts, Approving requisitions for the correct account code, payments, filing and managing VAT returns and refunds and actively involved in financial reporting process and smooth completion of external audits.

 

The General Ledger Supervisor will also be required to play a key role in all aspects of finance, accounts, providing information for strategic planning, budgeting and forecasting team.

  • Hours
    As per contract
  • Professionally Responsible To
    Head of Department
  • Reports To
    Financial Controller

Main Responsibilities

  • Day-to-day general book-keeping, passing journal entries and maintaining books of accounts in Oracle.
  • Handle follow-up questions on technical accounting issues from other team members within and outside the finance department and actively involved in resolving any discrepancies.
  • Maintain the complete accounting records and perform regular reconciliation of transactions undertaken between inter-companies.
  • Handling monthly closing process of fixed assets, payroll and inventory modules in Oracle.
  • Perform monthly TB analysis and regular reconciliations of key GL account codes.
  • With respect of account combination precision, approve the requisitions in Oracle workflow raised relevant departments.
  • Comprehensively involved in monthly/quarterly/yearly reporting process to parent company.
  • Handling external audit requirements and liaise with external audit team for smooth completion of audit.
  • Involved in preparation of draft financial statements
  • Involved in approval process of payments in oracle workflow.
  • Manage fixed asset module and maintain fixed asset register for any addition or deletion of asset as well as capitalization of work in progress.
  • Responsible to file VAT returns with FTA and preparation of all documentations for VAT refund. Provide guidance to other accounting functions with regard to VAT queries and respond to FTA queries after collaborating with tax consultants and Mubadala tax group.
  • Perform additional duties, as assigned by the financial controller or Director of Finance.
  • Other/Clinical Responsibilities

  • Provide supervision, guidance and on the job training and staff development for any direct reports.
  • Maintain an appropriate level of continuous professional development.
  • Keep up-to-date with the latest developments in healthcare arena.
  • Organize and participate in regular departmental activities, meetings and/or reports.
  • Promote effective communication strategies and maintain good interdepartmental liaison.
  • Professional Development and Education Responsibilities

  • Work towards meeting departmental strategies and KPIs and display a shared commitment towards contributing to the Hospital’s mission and vision.
  • Adhere to the department and Healthpoint policies and procedures.
  • Timely completion of the yearly Performance Management Review cycles; and be responsible for own Personal Development Programme.
  • Contribute towards a disciplined culture of continuous improvement resulting in enhanced coordination of work activities and improved efficiency.
  • Drive an appropriate level of self-continuous personal and professional development.
  • Promote effective communication strategies and maintain good interdepartmental liaison.
  • Participate in Departmental Quality Improvement activities.
  • Ensure providing services that are in compliance with all applicable standards and requirements of Joint Commission International (JCI), Legislation, Policies, Quality Standards and all other applicable regulatory bodies.
  • Maintain professionalism and confidentiality at all times.
  • Communicate in a culturally sensitive manner with patient and family using appropriate terminologies in patient interactions.
  • Ensure social accountability in providing the highest caliber of services in alignment to meet the Hospital’s aim to service a wide range of patient demographic.

Education

  • Bachelors in Finance, Accounting, or Business Administration.

Experience

  • Minimum:  4 years relevant experience in finance/accounting.

Professional Membership

  • Hold ACCA/CPA/CA or equivalent.

Certification and Licensure 

  • DOH / DHA license.
  • ACLS, PALS relevant to area of specialty is preferred .

Job Specific Skills and Abilities

  • Fluency in English is a must. (Others are an advantage).
  •  Good understanding of healthcare information, reporting, billing systems.

Behavioral Competencies

Communicates with purpose - Conveys ideas and information to groups for mutual understanding, commitment and action.

Accountability - Accepts responsibility for one's actions regardless of outcomes.

Relationships - Creates and maintains partnerships based on mutual trust, respect, shared responsibility and purpose.

Improve Recommends and Implements changes to better the enterprise and position IHN as the recognized leader in all healthcare specialties.

Nurture & Develop - Seeks & supports development opportunities for self & others, in order to fulfill current or future responsibilities more effectively.

Go Beyond Patient Expectations - Leverages skills, caregivers, financial & business information to exceed patient expectations.